Keeping service records that actually help at resale
A thick folder of receipts in random order is better than nothing, but only just. Ten minutes after each visit to the garage keeps it useful.
What to record every time
| Field | Example |
|---|---|
| Date | 2026-10-04 |
| Odometer | 84,210 km |
| Work done | Oil and filter, cabin filter, brake fluid |
| Parts | Brand and part number where the invoice shows them |
| Who did it | Workshop name, or "self" with photos of the parts |
| Cost | Total from the invoice |
Paper and digital
- Keep the original invoices in one folder, newest at the front.
- Scan or photograph each invoice the same day and name the file with the date and the odometer reading - sorting then happens by itself.
- Keep one spreadsheet or notebook page per car with the fields above. It is the first thing a buyer will want to see.
Warranty and recalls
Manufacturer warranties usually depend on maintenance at the stated intervals. If you service the car yourself, keep receipts for the parts and fluids as proof. Check from time to time whether a recall applies to your VIN; recall work is recorded too and is worth having on file.